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Check that what’s on the books is really there.

Print QR labels, plan audits, scan assets with a phone or enter their codes, and compare the results with your register. Reports show which assets match, are missing, are extra or have moved.

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  • QR labels
  • Scanner on your phone
  • Variance reports
Features

What you can do with Physical Verification.

QR tags, mobile scanning, physical counts and variance reports against the register.

01

QR tagging

Generate and print QR labels for your assets.

02

Audit planning

Create audits with a reference, title, type and scheduled date, and track their status.

03

Physical count

Use a scan console to record the asset code, where it was found and its condition.

04

Mobile scanner

Point a phone camera at a QR tag, or type the asset code.

05

Verification report

See Match, Missing, Extra and Moved results for each audit, and export them to CSV.

06

Progress tracking

See how many assets have been scanned against the number expected.

Why it matters

Turn the annual count into a simple routine.

Instead of ticking through printed lists, your team scans what they find and the system sorts the results, so effort goes on the exceptions.

  • Match: found where expected
  • Missing: expected but not found
  • Extra: found but not expected
  • Moved: found somewhere else
How it works

Physical Verification, step by step.

  1. 1

    Tag

    Print QR labels and put them on your assets.

  2. 2

    Plan

    Schedule an audit for the assets to check.

  3. 3

    Scan

    Count on the floor and record what you find.

  4. 4

    Reconcile

    Investigate variances against the register.

FAQ

Physical Verification questions, answered.

Do we need special scanners?

No. The scanner is a web app that uses a phone’s camera. If the camera isn’t available, you can type the asset code.

What happens if someone finds an asset that isn’t on the list?

It’s recorded as Extra, so you can review it with the other variances.

Can we record an asset’s condition during the audit?

Yes. The count records its condition and where it was found.

More in Assets

Explore other Assets modules.

Acquisitions, depreciation, maintenance, movements and disposals all work from the same asset record.

Asset RegisterOne searchable record of every fixed asset, with status, value, location and documents. AcquisitionAdd assets from purchase orders, goods receipts, vendor invoices, CSV files or opening balances. DepreciationParallel books, SLM, WDV and more, statutory rate-packs, simulation and GL posting. Lease RegisterRecord leases with right-of-use assets and lease liabilities, supporting IFRS 16 and Ind AS 116. Insurance & WarrantiesPolicies, warranties, claims and certificates, with coverage totals and expiry alerts. Grants & FundingFunding envelopes, allocations to assets, utilization and deferred income under IAS 20. Software LicensesTrack software seats, costs and expiry dates, assigned to devices or people. Transfers & CustodyMove assets between locations, departments and custodians, with approvals and history. Revaluation & ImpairmentRevalue assets, recognise and reverse impairment, and manage retirement obligations. MaintenancePreventive plans, work orders, service contracts, spare parts, repairs and cost tracking. Meters, Downtime & CalibrationUsage meters, downtime episodes, MTBF and MTTR, and calibration certificates. DisposalSell, scrap, write off or partly dispose of assets, with gain and loss calculated. Location & Linear TrackingGPS fixes, geofence breach alerts, scan history, and chainage for pipelines and roads. Reports & AnalyticsDashboard, register, schedule, aging, GL reconciliation, deferred tax, query builder and BI exports. Approvals & ControlsMulti-step approvals, change history, period lock, currencies, custom fields and webhooks.

See Physical Verification in action.

Book a free Assets demo and we will walk you through physical verification using scenarios from your business.

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