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Pay for the seats you use, and renew on time.

Keep your software licenses next to your hardware. Track the vendor, type, seats, usage, expiry and cost of each license, assign seats to devices or people, and see which licenses are about to expire.

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  • Seat tracking
  • Device or person assignment
  • 60-day expiry warnings
Features

What you can do with Software Licenses.

Track software seats, costs and expiry dates, assigned to devices or people.

01

License register

Record the name, vendor, type, seat count, expiry and cost of each license.

02

Seat tracking

Compare the seats you bought with the seats in use.

03

Seat assignment

Assign seats to devices or to people.

04

Entitlement enforcement

Keep assignments within the seats each license allows.

05

Expiry warnings

See a warning when licenses will expire within 60 days.

06

Search & filter

Find any license quickly, even in a long list.

Why it matters

Find unused seats before the next renewal.

Seat counts sit next to cost and expiry, so it is easy to see where you are paying for more than you use.

  • Seats against usage for every license
  • Cost and expiry on the same row
  • 60-day warnings at the top of the screen
  • Device or person assignment
How it works

Software Licenses, step by step.

  1. 1

    Add

    Record the license and its seat count.

  2. 2

    Assign

    Give seats to devices or people.

  3. 3

    Review

    Compare seats in use with seats bought.

  4. 4

    Renew

    Act on warnings before a license expires.

FAQ

Software Licenses questions, answered.

Can seats be assigned to people as well as devices?

Yes. Seats can be assigned to either.

Does it warn us before a license expires?

Yes. The screen warns you about licenses expiring within 60 days.

Can it stop us going over our seat count?

Yes. Seats are enforced against each license’s entitlement.

More in Assets

Explore other Assets modules.

Acquisitions, depreciation, maintenance, movements and disposals all work from the same asset record.

Asset RegisterOne searchable record of every fixed asset, with status, value, location and documents. AcquisitionAdd assets from purchase orders, goods receipts, vendor invoices, CSV files or opening balances. DepreciationParallel books, SLM, WDV and more, statutory rate-packs, simulation and GL posting. Lease RegisterRecord leases with right-of-use assets and lease liabilities, supporting IFRS 16 and Ind AS 116. Insurance & WarrantiesPolicies, warranties, claims and certificates, with coverage totals and expiry alerts. Grants & FundingFunding envelopes, allocations to assets, utilization and deferred income under IAS 20. Transfers & CustodyMove assets between locations, departments and custodians, with approvals and history. Revaluation & ImpairmentRevalue assets, recognise and reverse impairment, and manage retirement obligations. MaintenancePreventive plans, work orders, service contracts, spare parts, repairs and cost tracking. Meters, Downtime & CalibrationUsage meters, downtime episodes, MTBF and MTTR, and calibration certificates. DisposalSell, scrap, write off or partly dispose of assets, with gain and loss calculated. Physical VerificationQR tags, mobile scanning, physical counts and variance reports against the register. Location & Linear TrackingGPS fixes, geofence breach alerts, scan history, and chainage for pipelines and roads. Reports & AnalyticsDashboard, register, schedule, aging, GL reconciliation, deferred tax, query builder and BI exports. Approvals & ControlsMulti-step approvals, change history, period lock, currencies, custom fields and webhooks.

See Software Licenses in action.

Book a free Assets demo and we will walk you through software licenses using scenarios from your business.

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