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Always know where an asset is and who has it.

Record location transfers, department transfers and custodian handovers. Each movement can be approved or rejected, and every one stays in a timeline for that asset.

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  • Location and department moves
  • Custodian handovers
  • Approve or reject
Features

What you can do with Transfers & Custody.

Move assets between locations, departments and custodians, with approvals and history.

01

Location transfers

Move assets between premises, sites and branches.

02

Department transfers

Reassign assets across departments and cost centres.

03

Custodian changes

Track personal assignments and equipment handovers between employees.

04

Approvals

Approve or reject each pending movement.

05

Movement history

Filter the timeline by status, type and date, and export it to CSV.

06

Custodian view

See which assets each person holds, and which are unassigned.

Why it matters

Make someone accountable for every asset.

Handovers and transfers leave a clear record, so when a laptop goes missing or a machine moves, you can see where it went and who was responsible.

  • From and to shown for every movement
  • Reasons recorded with each transfer
  • Custodian accountability at a glance
  • CSV export for audit
How it works

Transfers & Custody, step by step.

  1. 1

    Request

    Pick the asset, the destination and the reason.

  2. 2

    Approve

    The movement is approved or rejected.

  3. 3

    Update

    The asset’s record shows where it now belongs.

  4. 4

    Review

    See every move in the movement history.

FAQ

Transfers & Custody questions, answered.

Do transfers need approval?

Each transfer appears with Approve and Reject options, so someone can review it.

Can we see everything a person holds?

Yes. The Custodian View lists assets by custodian and shows which are unassigned.

Can we see an asset’s past moves?

Yes. Movement History shows its timeline, and you can filter and export it.

More in Assets

Explore other Assets modules.

Acquisitions, depreciation, maintenance, movements and disposals all work from the same asset record.

Asset RegisterOne searchable record of every fixed asset, with status, value, location and documents. AcquisitionAdd assets from purchase orders, goods receipts, vendor invoices, CSV files or opening balances. DepreciationParallel books, SLM, WDV and more, statutory rate-packs, simulation and GL posting. Lease RegisterRecord leases with right-of-use assets and lease liabilities, supporting IFRS 16 and Ind AS 116. Insurance & WarrantiesPolicies, warranties, claims and certificates, with coverage totals and expiry alerts. Grants & FundingFunding envelopes, allocations to assets, utilization and deferred income under IAS 20. Software LicensesTrack software seats, costs and expiry dates, assigned to devices or people. Revaluation & ImpairmentRevalue assets, recognise and reverse impairment, and manage retirement obligations. MaintenancePreventive plans, work orders, service contracts, spare parts, repairs and cost tracking. Meters, Downtime & CalibrationUsage meters, downtime episodes, MTBF and MTTR, and calibration certificates. DisposalSell, scrap, write off or partly dispose of assets, with gain and loss calculated. Physical VerificationQR tags, mobile scanning, physical counts and variance reports against the register. Location & Linear TrackingGPS fixes, geofence breach alerts, scan history, and chainage for pipelines and roads. Reports & AnalyticsDashboard, register, schedule, aging, GL reconciliation, deferred tax, query builder and BI exports. Approvals & ControlsMulti-step approvals, change history, period lock, currencies, custom fields and webhooks.

See Transfers & Custody in action.

Book a free Assets demo and we will walk you through transfers & custody using scenarios from your business.

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