Stay connected with everyone who has moved on.
Sapiens gives former employees secure, time-bound access to an alumni portal for their letters, tax documents and clearance status. HR controls every account, answers alumni queries and can welcome great people back.
- Time-bound alumni access
- Self-service documents
- Boomerang rehiring
What you can do with Alumni Management.
Alumni portal access, service tickets and boomerang rehiring for former employees.
Alumni directory
Every former employee with relieving date, access expiry, days left, status and last login. Filter by status and export the list to CSV.
Time-bound portal access
Grant access when someone leaves, extend it when needed, or revoke and reinstate it in one click. Alerts flag accounts expiring within 30 and 7 days.
Self-service documents
Alumni sign in to download their letters and tax documents and check their clearance status, without emailing HR.
Alumni service tickets
Former employees raise queries from the portal. HR tracks each ticket through open, in progress, reopened, resolved and closed.
Boomerang talent
Post rehire roles or import approved requisitions from recruitment, feature them on the alumni portal and track expressions of interest.
Audit & activity logs
An unchangeable trail of alumni logins, document views and every access change, with time stamps and IP addresses.
Fewer emails to HR after people leave.
Former employees often need documents months after they exit. The alumni portal answers those requests automatically, while keeping access limited, time-bound and fully audited.
- On-demand documents: relieving and experience letters, tax documents and clearance status
- Clear access lifecycle: active, expiring, expired and revoked accounts at a glance
- Compliance ready: every login, download and access change is logged
- Rehire pipeline built from people who already know your business
Alumni Management, step by step.
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1
Exit is completed
When offboarding finishes, Sapiens provisions an alumni account linked to the employee record.
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2
Alumni help themselves
Former employees sign in to get letters and tax documents and check clearance.
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3
HR stays in control
Extend, revoke or reinstate access and answer service tickets from one console.
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4
Welcome them back
Share rehire roles with alumni and track who wants to return.
Alumni Management questions, answered.
How long can alumni use the portal?
Access is time-bound and starts from the relieving date. HR can extend it, revoke it or reinstate it at any time.
What can alumni see?
Only their own records, such as letters, tax documents and clearance status, plus any rehire roles you choose to share.
Can we rehire through the alumni portal?
Yes. Boomerang Talent lets you post roles for alumni or import approved requisitions from recruitment, and track who expresses interest.
Explore other Sapiens modules.
Every module shares the same employee record, so they work together from day one.
See Alumni Management in action.
Book a free Sapiens demo and we will walk you through alumni management using scenarios from your business.