Control spending before it happens.
Run procurement from internal request to vendor bill: raise requisitions, approve them into purchase orders, receive goods, record bills and handle returns with debit notes.
- Requisition approvals
- Purchase orders
- Goods receipts
What you can do with Purchases & Bills.
Vendors, requisitions, purchase orders, goods receipts, bills and debit notes.
Vendors
Keep vendor records in one place, with active and inactive filters.
Purchase requisitions
Internal purchase requests that are approved and converted into purchase orders.
Purchase orders
Raise purchase commitments to vendors and convert them into bills.
Purchase receipts
Record goods received against an approved purchase order.
Purchase bills
Record, post and track vendor bills by status: posted, partial, paid or draft.
Debit notes
Record purchase returns and debits to vendors.
Every purchase has a paper trail.
From who asked for it to what was received and billed, each step links to the next, so you can see how every purchase came about.
- AP aging, vendor balances and payable details
- Purchases by vendor and item
- Bills register and purchase register
- Input tax credit from posted purchase bills
Purchases & Bills, step by step.
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1
Request
Staff raise a purchase requisition.
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2
Approve and order
Convert the approved request into a purchase order.
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3
Receive
Record the goods received.
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4
Bill
Record and post the vendor bill.
Purchases & Bills questions, answered.
Can requests be approved before a purchase order is raised?
Yes. Purchase requisitions are approved and then converted into purchase orders.
Can we record goods received?
Yes. Create a purchase receipt from an approved purchase order.
How do we handle returns to vendors?
Record them as debit notes against the vendor.
Explore other Ledger modules.
Sales, purchases, payments and bank entries post to one general ledger, so every module works from the same books.
See Purchases & Bills in action.
Book a free Ledger demo and we will walk you through purchases & bills using scenarios from your business.